Lifestyle Executive Assistant – Remote

About Us:

At Zipdev, we’ve built a thriving international business connecting remote talent from Latin America with clients across the USA and Canada. As two driven co-founders, we balance the complexities of running a successful company with the joys and challenges of our personal lives. We are looking for a dynamic Executive Assistant or what we are calling it a “Lifestyle Manager” who will be our right hand, helping us stay organized, efficient, and focused on what matters most. If you have a passion for organization, love tackling diverse tasks, and thrive in a fast-paced, international environment, we want to hear from you!

Position Overview:

As our Lifestyle Manager, you will be the linchpin in managing both our professional and personal responsibilities. Your role will ensure a healthy work-life balance for us, the co-founders, by organizing and prioritizing tasks, managing calendars, planning trips, and reminding us of important dates and deadlines. You will play a key role in enhancing our productivity and enabling us to focus on strategic initiatives.

Key Responsibilities:

• Email and Communication Management: Organize and prioritize emails, draft responses, and ensure timely follow-up on important communications.
• Calendar Management: Coordinate and manage both professional and personal calendars, schedule meetings, and set reminders for key dates and deadlines.
• Travel Planning: Plan and coordinate work and personal trips, including booking flights, accommodations, and arranging itineraries.
• Task Prioritization: Help prioritize tasks and projects to ensure timely completion and alignment with our goals.
• Event Coordination: Plan and organize events, both professional (workshops, conferences) and personal (family gatherings, special celebrations).
• Administrative Support: Assist with administrative tasks such as document preparation, data entry, and file management.
• Reminder Services: Keep track of holidays, birthdays, anniversaries, and other important dates to ensure nothing is overlooked.
• Data Management: Utilize Excel and Google Drive for data organization, tracking, and reporting.
• Prospecting: Research and identify potential business opportunities, including companies that are hiring and C-level executives speaking at events in San Diego. Provide insights and leads to support business growth.

• Fluent in English and Spanish (bilingual proficiency required).
• Proven experience as an executive assistant, personal assistant, or in a similar role (at least 3 years)
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Excel and Google Workspace (Drive, Docs, Sheets, Calendar, etc.).
• Ability to handle sensitive information with discretion and confidentiality.
• Strong problem-solving skills and the ability to work independently.
• A proactive attitude and a willingness to learn and adapt in a fast-paced environment.
• Currently living in Latin America

• Work remotely Monday – Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year’s Eve, New Year’s Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it’s REMOTE?!!

One of our core values at Zipdev is “Be authentic.” that’s why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.