Remote Administrative Assistant – Virtual (No Degree Required)

Administrative Assistant at Code for America

Remote (in the U.S)
Code for America reached a voluntary recognition agreement with Code for America Workers United, affiliated with OPEIU (Office Professional Employees International Union, Local 1010), effective on October 22, 2021. We are currently engaged in negotiations towards our first collective bargaining agreement.

Code for America believes government can work for the people, by the people, in the digital age, and that government at all levels can and should work well for all people. For more than a decade, we’ve worked to show that with the mindful use of technology, we can break down barriers, meet community needs, and find real solutions.

Our employees and active community of volunteers build and transform government and community tools and services, making them so good they inspire change. We merge the best parts of technology, nonprofit, and government to help support the people who need it most. With a focus on diversity, equity, inclusion, and deep empathy for partners in government and community organizations and the people that our partners serve, we’re building a movement of motivated change agents driven by meaningful results and lasting impact. At Code for America, you contribute to exciting work while learning and developing in a supportive and flexible environment. Our compensation and benefits are holistic and thoughtfully curated to represent our employees and our mission. Help us drive real generational change that lasts.

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Code for America is looking for a talented Administrative Assistant who will be the go-to resource, keeping our teams operating smoothly and efficiently, with thoughtful, effective communication.

About the Role: 
As the Administrative Assistant you’ll support our Code for America team with all of their administrative needs, from booking travel to scheduling meetings internally and externally.

This role is a great opportunity for someone looking to contribute to an organization making a real impact. We’re looking for someone who excels in a fast paced environment, has top notch organizational skills, and is excited by the opportunity to help the team thrive.

This role will be remote, and reports to CfA’s Manager of Executive Administration.

In this position you will support:
Scheduling Administration (75%):
Scheduling/Rescheduling for Code for America staff (internal/external)
Maintaining calendars
Arranging meetings
Coordinating schedules across teams
Preparing documents and spaces for meetings

Administrative Alignment (15%):
Working with other admin to create/update everyday documents
Data entry in support of leaders and teams
Subbing as needed for other admin

Staff Travel (5%):
Booking staff travel if/when needed
Other duties as assigned (5%)

About you:
Strong organizational skills
Thoughtful communication
Great calendar management skills
Able to exercise discretion and tact
It’s a bonus points if you/have:
Knowledge of Google Suite
Knowledge of booking travel for others

What you’ll get: 
Salary: $54,251 to $66,413.
Code for America’s salary bands are transparent internally as a part of our commitment to diversity, equity, and inclusion. We are happy to extend this transparency during the recruitment process. As a part of our equitable hiring practices, we aim to target the midpoint of the 2nd quartile of the range for all new hires.

The targets for this role are dependent on your market/geographic location. The targets for this role range from $54,251 to $66,413.

Benefits and perks: 
Values:
Leadership and teammates who value Equity, Inclusion, and Diversity (DE&I)
A collaborative, cross-functional, hardworking and fun environment
Medical & Retirement:
Full benefits package with 100% coverage towards select medical, dental and vision plans and contributes 80% of the cost towards dependent and family coverage
401k plan with matching funds up to 3%
Professional development:
Bi annual 360 review process alongside compensation reviews
$1000 annual (per calendar year) stipend towards professional development
A manager and org-wide structure that supports and enables professional development

Flexible Time:
Unlimited Paid Time Off policy
Flexible working hours- we aim to hold all internal meetings between 10 AM – 3 PM PT
Employee enablement support:
$200 stipend in first paycheck for remote environment setup
Additional equipment reimbursement of up to $500 for remote enablement
Cell phone and/or internet reimbursement  of up to $50 per month

Equal Employment Opportunity:
Code for America values a diverse, equitable, and inclusive workplace and strongly encourages women, people of color, LGBTQ+ folks, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Code for America is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws.

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