Organizing Associate (Remote Administrative Jobs)

Application Deadline: November 13, 2022, 11:59PM CT for full consideration

Instructions: Click the following link abortionfunds.bamboohr.com/jobs and upload your resume and cover letter. If you have any questions or trouble with the application process, send a message to jobs [at] abortionfunds.org

Estimated Date to Hire: January 30, 2023

Hiring Timeline: The hiring timeline listed here is our best estimate, and intended to assist applicants with planning throughout the process. If the timeline changes by more than a week, we will inform all applicants.

October 13 – Job Posting Open
November 13  – Job Posting Closes
November 21 – Conduct Phone Screens
December 5 – Conduct Virtual Interviews
December 19 – Conduct Final Interviews
January 2 – Selection, Reference Checks & Job Offer
January 30 –  Day One!

Are you looking for us?

You have a passion for movement building and organizing a base towards collective power. You enjoy learning new systems and strengthening them to cultivate a political home for members and providing support to create gathering spaces rooted in compassion. You are organized and detail oriented, comfortable with meeting deadlines, a good communicator, and working in local, regional, and national teams comes easy to you. You are excited to work toward abortion access and reproductive justice.

Organizational Overview:

The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice.

Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: women with lower income, women of color, young women, and transgender and gender nonconforming people.

This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources.

We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families.  We invite you to join us as the newest member of our dedicated and growing team at a time when we are explicitly focused on scaling our network and building the infrastructure of abortion funds to be fully staffed organizations with robust abortion funding budgets.

NNAF is comprised of a multi-racial, multi-religious, gender expansive staff of 70, located across the United States. We know how important it is to support our remote staff to maintain connection and cohesiveness as a team. To this end, we ensure weekly one-on-one supervision, face-to-face virtual staff meetings, quarterly in-person meetings, and more.

Title: Organizing Associate

Supervised by: Organizing Manager

Supervises: N/A

Status: The position is full-time, non-exempt, salaried

Compensation: $58,810 – $61,750, commensurate with experience, with competitive benefits package

Location: Remote

Benefits: Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.

Position Description

The Organizing Associate is responsible for providing logistical and administrative support of the Organizing Department’s programming. The Organizing Associate’s work makes network gatherings and meetings possible with excellent logistical leadership, as well as tending to the administration of the Department’s programs and back end systems. They support, assist, and offer input on the full range of Organizing programs and strategies.

Essential Job Functions

Logistics Coordination for convenings & meetings (approximately 45% of the position)

Coordinate and collaborate on logistics for all Organizing Department convenings and in-person team meetings. This includes location searches, relationship building with venues, contract negotiations, coordination with participants, vendor searching and booking, transportation coordination, and planning as needed to meet a wide range of accessibility needs for staff and participants. At times, this would mean coordinating with travel agents, consultants,  and/or outside event coordinators, as well as internally with staff.

Coordinate and collaborate on logistics for Organizing Department virtual convenings and meeting spaces. This includes supporting call link creation, formatting and permission setting, accessibility and security needs coordination, assistance with technical support during calls (breakout room support, chat support) and creation of digital evaluation measures for feedback from attendees.

Support the Organizing Department with maintenance and development of logistics policies, procedures, and work plans.
Produce logistics memos, instructions, updates, schedules, and itineraries for meetings and convenings. This includes collaborating with Coordinators & Managers.
Maintain timely communication with staff and program participants.

Organizing Program and Department Administration  (approximately 40% of the position)

Responsible for the efficient management of the “membership@abortionfunds.org” email account. Leading the standard in customer service and acting as a representative for Individual Membership.
Coordinate virtual activities for the Network Movement Building Lab (NMBL) – a capacity-building cohort, including scheduling coaching calls, cohort calls, staff calls, taking notes, disseminating notes, and overseeing funds’ profile tracking.

Coordinate virtual activities for Individual Membership, including scheduling webinars, taking notes, and maintaining high standards of communication with the Organizing Coordinator and Organizing Manager in tracking the program work plan.
Contribute to implementing the back-end administration of Individual Membership.
Provide occasional coordination and scheduling support to other organizing and leadership development programs.

Provide light facilitation in programming to our membership through NNAF’s organizing convenings, meetings, and trainings.
Support strategy development for Organizing Department programs, processes, and campaigns in collaboration with the Organizing team.
Participate in recurring staff, Organizing Team, and Membership and Organizing team meetings and complete the necessary prep work.
Overall administrative support for the Organizing Department including internal scheduling and calendar event creation, departmental documentation, knowledge management and other internal administrative needs as they arise.

Other (approximately 15% of the position)

Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
Protect the organization by keeping information confidential.
Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.
Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets.
Perform other duties as assigned by supervisor.

Travel Expectations

Ability to travel as job requires, approximately six times minimum per year. Travel will primarily be overnight, for approximately 2-5 days, and national. Regardless of where employee lives, and barring travel delays outside of an individual’s control, employee must be able to arrive at destination on-time.

Please note: Due to COVID-19, organizational travel and attendance at NNAF gatherings is optional for all. We encourage staff  to opt out if they are uncomfortable traveling and/or gathering due to COVID-19.

Benchmarks

Take the lead in the development, research, and documentation of logistics for programmatic convenings and department meetings with collaboration with manager to meet all deadlines.
Maintain communications on a daily, weekly, and quarterly basis with individual members, Boost (shipping center), and anchor funds to resolve issues, set a standard of excellence for member care, provide individual member anchor lists to funds, and send anchor fund payouts in collaboration with Finance team.

Weekly upkeep of individual member’s data in Salesforce while continually refining, identifying, and suggesting more efficient procedures for the Organizing programmatic work.
Submit all baseline work accurately and on time every cycle.  Baseline work includes Certify (monthly) or submitting reimbursements within 90 days of expenses, workplanning in Trello (keeping your own annual and quarterly workplan updated and participating in maintaining your department’s), Slack and email communication (daily), timesheets in ADP (bi-weekly), participating in all staff meetings (monthly) and department meetings, and consistently working core hours.

Qualifications

Job experience requirements

One to two years of event planning experience (including event logistics) for 40+ people.
One to two years of experience with vendor contract negotiation.
Experience scheduling and producing itineraries.

Specific skill sets

Highly organized and detail oriented.
Proficient with Google Drive applications (Docs, Sheets, Slides, and Surveys), social networking sites, as well as internet savvy; comfortable with basic troubleshooting. Comfortable in a nimble, dynamic work environment.
Strong verbal, written, and interpersonal skills.
Ability to work with diverse staff, board, and member funds with sense of humor and flexibility.
Self-motivated, resourceful, and creative.
Strong reading comprehension skills and willingness to absorb considerable amount of reading materials.

Preferred skill sets

Familiarity with constituent relationship management systems (CRMs).
Language skills other than English (Spanish highly preferred).

Qualities

Committed to abortion access and full reproductive health care for all.
Committed to an intersectional framework that includes, but is not limited to gender, economic, and racial justice.
Ability to enjoy collaboration and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.
Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.
Open to giving and receiving feedback and committed to practicing this regularly.
Belief in bucking the trend through progressive policies to create a new vision for our future.
Appreciation of working with diverse staff and board in an organization committed to racial justice.

Work Environment

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions.

Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.

This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Thursday. Occasional work on evenings and weekends as needed.
Must be able to conduct business in English; however, fluency in languages other than English is a plus.
Smoke- and drug (illegal or recreational)-free environment.

Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer, via phone, and in person.
This role requires frequent sitting. The employee must frequently lift and/or move objects up to 25 pounds and occasionally lift and/or move objects up to 40 pounds.

NNAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor, and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. In fact, NNAF actively seeks to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation.

As an organization working in solidarity with the reproductive justice movement, NNAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrant and refugees, low-income people, LGBTQ+, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. We encourage people from these communities to apply.